In today’s economy, we are seeing rising operating costs with no end in sight.
Doesn’t it seem like we pay more and get less for our tech investments?
Sometimes it’s a case of perception vs reality – but what you are experiencing
today is absolutely true – and there just has to be a better way!
I recently put this report together for my own clients. They found so much value
in the transparency and discovered they could wrangle some of those tech
dollars to make them work harder.
It gave them a sense of control and ease knowing they were putting their tech
investment dollars in the right place while solving some other lingering issues in
the process!
Here are 8 ways we found you can save money inside of your unified
communications:
1. Decrease staffing costs
Hiring in this post COVID environment has become a HUGE challenge for most
companies, and hiring qualified experts in technology comes with a high price tag.
But there is good news – when companies skinny down and unify their
communication platforms, there is no longer a need for administrative staff and
expensive telecommunications experts to manage phone systems!
When you have the right unified communications solution,
your qualified provider handles all the technology.
They handle moving your phone system into a web portal
where you can both easily co-manage and integrate with
other messaging solutions.
Whenever your team needs help with changes,
edits or issues, it can just be handled easily
with the click of a mouse.
2. Reduce travel expenses
Face-to-face meetings are still an important part of business. But with travel costs
through the roof, companies like yours can save a ton of money by augmenting
with online meetings.
One of the biggest roadblocks to online meetings in the past was lack of buy-in
from staff, and many times from upper management who believe in face to face
meetings.
Although some employees are starting to return to the office, there are still concerns
about rising travel costs and travel interruptions making it difficult to meet in person.
Adoption of online meetings are no longer the “option” and have become the
necessity. But the technology interruptions have given rise to new headaches for
employees (and clients they are trying to assist virtually!)
You can streamline the process – video conferencing can be integrated into one
unified platform in order to sync your telephone, messaging and video conferencing
into one.
Never miss a meeting – never miss a crucial point (with an automated note taking
integration!) – and no more flaky connections with calls dropping like flies.
Enjoy all of this while saving money and eliminating more line item tech expenses.
One recent study points out that businesses have saved over $28,000 per year on
average by utilizing video conferencing.
3. Employees can use their own mobile device
No more debate over IPhone or Android – the answer is both!
A unified communciatons system enables employees to
work using their own personal devices, which in turn
passes on the cost savings getting rid of those hardware
costs. Think about it, these days it costs on average
$800-$1000 for smart phone devices.
Eliminating this expense is a huge savings as a short and
long term cost reduction strategy.
4. Say good-bye to bulky (and expensive!) hardware
Today, companies no longer need to spend money on hardware – like spending
thousands of dollars on a traditional PBX phone system every few years.
Most of the tech now comes with audio/video, which helps companies save on
having to purchase hardware, maintenance, and repairs.
It is now replaced with your internet service provider – this means you can cut your
costs by simply cutting those old phone lines!
5. Eliminate your maintenance costs
Since technology is hosted on the cloud, maintenance
costs drastically decrease saving you a TON of money.
Updates are automatic which means no risk for
companies falling behind in vital software upgrades.
You no longer need a technician with a tool belt to
come out and troubleshoot phone system issues!
6. Create redundancy with zero downtime
Here is the one thing we see most companies don’t think about. But when it
happens, it wreaks havoc on your bottom line.
Natural disasters. A huge thunderstorm, tornados, floods, and earthquakes can put
your business out of business in a split second.
It brings huge relief for companies when you can run your business consistently
when your clients and customers need you most.
Unifying your communications plays an integral role in protecting you against
unexpected outages and is an important built-in disaster recovery plan feature.
7. Increased productivity
You may have a Mitel, Ring Central, Avaya or other type of phone
system, but did you know that over 75% of most companies aren’t
using their systems to the level of their capabilities? And no
provider will give you the inside scoop on this!
You can improve efficiency and productivity when everything is tied together.
Human capital is one of the most expensive resources for a company, and a unified
communication solution helps companies maximize their TIME.
Some examples of this are integrating Cloud group messaging (Microsoft Teams),
audio/video calls, emails, and file sync & sharing (Onedrive/Dropbox).
This helps employees get more done during their work hours no matter where they
are located, instead of wasting time shifting from one application to another.
8. Higher employee retention
Two of the biggest costs involved in employee turnover is recruiting and training.
Some studies show that every time you have to replace an employee, the cost can
range from 6 to 9 months’ salary on average.
For example, an employee that makes $60,000 a year, will cost you, the employer,
anywhere from $30,000 to $45,000 for a replacement.
One of the biggest factors for employee departures – is lack of mobility.
A unified communications solution delivers a high degree of mobility for both
employers and employees AND shrinks the costs of replacing and retraining
employees.
This goes above flexible working hours – syncing your communication platforms
provide flexibility to hire the best talent from anywhere.
No more multi-tasking using multiple apps, employees can attend calls and
meetings from home, work, or while traveling making working from anywhere
truly simple. All while delivering effortless communication at a super low cost
which results in happy employees. 🙂
Conclusion
You may saying to yourself – “Wow! – I didn’t realize half of this.”
On the other hand you might be saying, “I already have this”.
Here’s the deal, we know there are many providers of unified communications in
the cloud like Beyond Computer Solutions. This is what makes us different – we
take an honest approach to your needs assessment. You should only be paying
for what you need, no more, no less. If we can add value, reduce costs, and
provide ROI, then we know we deserve your business. And if not, we at the very
least can be a second set of eyes and let you know where we see opportunities
for you to save time and money in your current setup. Schedule your quick
assessment here.